OPERATIONS ANALYST I - 64051185
Requisition No:
367981
Agency:
Department of Health
Working Title:
OPERATIONS ANALYST I - 64051185
Position Number:
64051185
Salary:
$34,000-$40,000 ANNUAL
Posting Closing Date:
05/11/2021
INTERNAL AGENCY OPPORTUNITY
Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.
Operations Analyst I
Location:
Naples
Thank you for your interest in a career opportunity with the Florida Department of Health in Collier County. We have a long-standing history of excellence in service delivery and strong involvement with the community. Our dedicated staff strives to be on the cutting edge of public health practice, regardless of the programmatic focus area. Working as a team, we integrate performance excellence throughout the organization, guided by the Baldrige/Florida Sterling Framework. We work collectively to ensure public health accreditation readiness, improve customer satisfaction, participate in activities that foster workforce engagement, contribute to quality improvement efforts, and participate in activities that contribute to improved health outcomes. Join us and become a valued member of our committed, hardworking team of public health professionals. Applicants will be contacted directly if selected for an interview.
The Florida Department of Health s mission is to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.
NOTE:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This is an advanced level administrative support position working in the Epidemiology Department with the Florida Department of Health (DOH) in Collier County. The position is responsible for providing moderately complex administrative support to facilitate the operation of the Department of Epidemiology and Health Assessment. The incumbent must be relied upon to be able to function independently and with a high degree of confidentiality. The incumbent is responsible for ensuring compliance with current DOH Security Policies by fulfilling the Information Custodian responsibilities for files with clients/staff confidential information maintained in the Epidemiology Department as described in DOH Security Policy 3, Area of Responsibility. This position is at risk for exposure to Respiratory pathogens (Low Risk Level) under OSHA guidelines and requires annual TB Assessment which may include an Interferon-Gamma Release Assay (IGRA) test; and is required to have up-to-date vaccinations for some vaccine-preventable diseases. This position reports to the Health Services Manager B-SES, Epidemiology Program Manager.
REQUIREMENTS:
Associates degree or equivalent work experience preferred, advanced computer skills, a valid Driver s License and the ability to provide reliable transportation are required.
Incumbent may be expected to work beyond the normal workday in the event of a disaster or as needed. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters; or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
MAJOR DUTIES AND
Responsibilities:
- Independently develops and/or maintains system for organizing day-to-day department administrative functions.
- Maintain case files:
add new material to files and create new files as necessary. Completes and updates epidemiology logbooks. Records, drafts and distributes meeting minutes for staff meetings and other meetings. - Composes responses for routine matters; researches issues and documents findings.
- Receives and documents complaints of food-borne illness and obtains food histories.
- Submits and tracks purchase orders, reviews invoices and resolves identified problems and discrepancies.
- Formats, updates and distributes newsletters, alerts and advisories as needed to local health care providers and community partners.
- Assists with writing newsletter articles.
- Contacts physician offices to obtain basic case information and enters data into the Merlin and STARS reporting systems.
- Assist with pre and post travel forms in the STMS system. Assists in the management of MOA s and Agreements.
- Uses appropriate software to create tables, spreadsheets and presentations. Compiles data and provides administrative support for public health community initiatives, surveys and reports.
- Review and monitor epidemiology information on website; recommends changes to keep information current.
- Serves as the DOH-Collier liaison with Naples Community Hospital Healthcare System for staff access to Power Chart electronic medical records.
- Participates in epidemiological surge capacity activities and responses.
- Assists epidemiology program staff members in communicable disease/outbreak investigations.
- Interviews and reports cases of enteric illness.
- Communicates with healthcare providers to obtain information needed to complete investigations of arboviral illness.
- Updates and maintains the monthly Communicable Disease Control and Prevention (CDCP) Division emergency call list. Works with program managers to update the CDCP Continuity of Operations Plan.
- Provides administrative support to the CDCP Division Director and programs when requested.
KNOWLEDGE, SKILLS AND ABILITIES DEEMED ESSENTIAL TO THIS POSITION:
- Advanced computer skills, including proficiency in the use of Microsoft applications including Office, Word, Excel, Publisher and PowerPoint.
- Ability to learn and maintain Hosted Fax software.
- Ability to organize files, records and reports.
- Ability to demonstrate initiative and complete work assignments with minimal supervision.
- Ability to work effectively with DOH staff, locally and at the state level, as well as with community partners and residents.
- Ability to use data to create charts and tables.
- Ability to elicit highly sensitive or confidential information for reporting purposes.
- Ability to demonstrate a high degree of professionalism.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (DOH) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Certain veterans and spouses of veterans deemed eligible will receive preference in employment by the state (applies only to Career Service (CS) positions).
- Note:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. - This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Fingerprinting is required of the successful applicant for a sensitive position. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check. - Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
http:
//www.sss.gov - If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
- The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Only U. S. citizens and lawfully authorized alien workers will be hired.
- Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
- Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the DOH in advance to allow sufficient time to provide the accommodation.
If there are any problems applying online please call People First Staffing Administration:
(877) 562-7287 Service Center hours are Monday through Friday, 8:
00 a.m. to 6:
00 p.m. ET. TTY users call (866) 221-0268.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
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